MEMBERSHIP & RECRUITMENT

Bay Area CouncilMEMBERSHIP & RECRUITMENT

Scout Unit Resources

Membership

Recruitment Headquarters

The Bay Area Council is committed to providing the youth in our communities the opportunity to join the best youth development organization there is.

The Council Service Center offers a wide variety of helpful materials, distribution flyers and posters, recruitment advice, training, and handouts to aid in the recruitment process. Each District also has trained and skilled professionals who are always willing to help with ideas and suggestions for building and retaining membership, you may contact your communities professional at the Council Service Center.

National BSA has done a great job to organize all the recruitment materials they produce into one location. For a link to their site, with all the national promotional media, click HERE.

New Parent Guide HERE (Updated 7-25-2020)
Digital Scout Life Mini Mags to share at a Den Meetings HERE

Recruitment Materials

NEW! BAC Unit Recruitment Playbook (Step-by-step guide to school night recruitment, sample packing list, parent talking points, and more.

BAC flyers, Posters, Yard Signs & more
(Fillable form, Complimentary materials from the Scout Service Center)
(Flyers come with a description of the following: the Scouting program, ages, pro-rated price to join, unit fees if applicable, how to purchase uniforms, contact info, links to BeAScout.org, and QR code.)

School Info Form

Peer-to-Peer Cards (Click link & scroll down the page.)

www.scouting.org/recruitment (National Recruitment Materials, Social Media Playbooks, Webinars, )

National BSA fliers, videos, images, etc. (BSA Brand Center - Sign in required. Anyone can create an account. Includes videos, peer-to-peer cards, postcards, emails, etc.)

Parent Sign in Form
(You can also have a Key 3 (Cubmaster, Committee Chair or Chartered Organization Representative) sign in to my.Scouting.org>Organization Manger>Chose Your Unit> Unit Pin>Use the electronic Sign In there. It allows you to send a follow up email and automatically adds them to my.Scouting and Scout Book!)

New Scout Parent Orientation Guide

Handouts - Scout Me In Bookmark

Handouts - Financial Aid Form (Fillable)
(If you know a family who might need help with registration fees, uniforms and attending council events, have them fill out this form and submit it to the council. We will help cover costs!)

Social Media Tools

Social Media Playbook

How to Use Social Media

Add "Scout Me In" to your Facebook profile picture (Search for Scouting.)

CUB SCOUTS We Are A Family Unit

CUB SCOUTS Boys Camp Adventures

CUB SCOUTS Girls Camp Adventures

CUB SCOUTS You Can Play Sports Too

SCOUTS BSA Male & Female Can Join

SCOUTS BSA Males Beach Camping

SCOUTS BSA Females Beach Fun

SCOUTS BSA You Can Play Sports Too

What is Geofencing &
How to Add a Unit to Google Maps
and Facebook Communities

How to add a Unit to Google Maps & Facebook Communities
Watch the Geofencing PowerPoint

'Welcome to Cub Scouting' Video -
Share With New Scouting Families

A brand-new Cub Scouts on-boarding video has been created for new Scouting families in your council, featuring brief answers to the five most frequently asked questions:

1. What uniforms and books will I need?
2. What's a den?
3. What's a pack?
4. What is rank advancement and how does it work?
5. Who is Akela?

The quick, 3-minute video can be accessed on the BSA Communications YouTube channel here: https://youtu.be/skSD7y6fgB4

Social Media Guidelines

Using Facebook & Other Social Media Platforms to Engage Persons Interested or Active in Scouting

From the National BSA Social Media Guidelines -https://scoutingwire.org/social-media-guidelines/

It’s an exciting time to be part of the BSA for many reasons. One of those is that new communication vehicles now enable current and past Scouts and Scouters, as well those who are interested in participating or are just interested in Scouting in general, to communicate directly with each other about Scouting. Online social media tools such as Facebook, Twitter, and YouTube have made it possible for virtually anyone with an Internet connection to create and be part of online communities where people can discuss Scouting and share stories, photos, videos, and other types of media.

To help ensure that all communication on social media channels remains positive and safe, these channels must be public, and all communication on or through them must be public. This enables administrators to monitor all communication and help ensure there is no inappropriate communication between adult leaders and Scouts or between Scouts themselves. Therefore, no private channels (e.g., private Facebook groups or invite-only YouTube channels) are acceptable in helping to administer the Scouting program. Private channels and private communication put both the youth and you at risk. If you feel the information you seek to share via social media channels should not be shared in public, you should not share that information via social media.

Use ScoutBook to Communicate with Adults, Parents, and Scouts in Your Unit

From the ScoutBook Helpdesk - https://help.scoutbook.scouting.org/knowledge-base/using-scoutbook-to-communicate-with-your-unit/

Scoutbook can send email and text messages to adults and Scouts in your unit. Messages from Scoutbook that are sent to a Scout are automatically copied to their parent. Unit leaders can also give parents the right to communicate with everyone in the unit.

Use ScoutBook to Capture a Digital Photo Release/Publicity Waiver

From the BSA Publicity Waiver

You may download the BSA Publicity Waiver Form or capture a digital photo release from ScoutBook. To capture a digital photo release/Publicity Waiver in ScoutBook, parents with Edit Profile privileges can go to the Scout profile page submit Yes or No.

Contact

For more information, or for recruiting material, please contact Field Director Kelly Meacham.

Coastal District
(Serving the Bacliff, Bolivar, Dickinson, Galveston, Hitchcock, Kemah, La Marque, League City, San Leon, Santa Fe and Texas City communities)

Cradle of Texas District
(Serving the Brazoria, Churchill, Damon, Danciger, East Columbia, Clute, Freeport, Jones Creek, Lake Jackson, Old Ocean, Oyster Creek, Quintana, Richwood, Shady Acres, Surfside, Sweeny, West Columbia, and Wild Peach communities.)

Northern Star District
(Serving the Friendswood and Pearland Communities.)

Thunderbird District
(Serving the Alvin, Angleton, Danbury, Manvel, and the Shadow Creek area of Pearland communities.)

National BSA Webinars

For Fall recruiting, National will host one-hour webinars that will cover BeAScout.org, online registration, geofencing, Zoom 101, and much more.

The council will also send out a Fall Recruitment Plan with tools to help units, including yard sign advertising, social media advertising, and school video ads. For more information, contact Field Director Kelly Meacham at kelly.meacham@scouting.org.

Schedule:

Beyond School Access
8 p.m., July 29, 2021
Register HERE

Welcoming to Cub Scouting
8 p.m., August 12, 2021
Register HERE

Join Scouting Night Done Right
8 p.m., August 26th
Register HERE

Recordings of past webinars will be available in the Marketing and Membership Hub.

How to Add Your Unit to the
"Be A Scout" Website

Help parents and potential Scouts in your area find you. Make sure your unit is on www.BeAScout.org.

Who can update the pin? The Key 3 of the unit — committee chair, chartered organization representative and unit leader - click Organization Manager in my.Scouting.

What’s the process for doing so? A step-by-step guide is available online at this link. Look for the picture called “Setting Up Your Unit’s BeAScout Pin.”

What has changed? Pin management is no longer in “Legacy Tools.” It has been updated with a new fresh look and easier navigation. Everything you need to set up the pin is in one tool, meaning no more moving back and forth between tools or pages.

How to update your unit on the BeAScout.org website (updated 7-15-2020)

Managing Online Registrations - BeAScout

Find more Be A Scout help for Unit Leaders at this link